Introduction

One of the major functions of establishing the Board was determine what standards of knowledge and skill shall be attained by a person seeking to become a member of the profession of health records management and improving those standards from time to time.

In view to actualising this great function, the Board had to develop the curricula through which the desired standards could be attained, and going forward, it is only through the test of knowledge; that is examination that one could be ascertained if the standards and skill had been acquired. It is on this basis therefore that the Examinations & Records Department of the Board was created for persons seeking to become members of the profession to sit for the Board Professional Licensing Examination.

Preamble of the Department

The Examination & Records Department has been as old as the Board itself, because its major  function is the main reason Board was established by Decree39 of 1989 (CAP. H2 LFN 2004).

The department was initially known as Education Examination & Indexing Department. Later it became Examination & Indexing Department. As the scope of activities of the department became more elaborate due to the spontaneous increase of HIM Schools, the Indexing Unit was then brought under the office of the Registrar/CEO of the Board, as the department is now known and recognised as Examinations & Records Department.

Staff Strength

The staff strength of the department is Six (6).

Functions of the department

1. The department is saddled with the responsibilities of registering and conducting Board Professional Licensing Examinations for duly qualified candidates seeking to become a member of the Profession of Health Records Management.

Ii Preparations for examinations of the three categories duly by the department.

Iii Selection of the Examiners, posting, monitoring of the conduct of the examinations till the materials are returned to the Board.

1. Preparations for the marking exercise, selection of the markers and its supervision.
2. Compilation of the results after the marking exercise and presentation of same to the Board Registrar.
3. Forwarding of the result spread sheets to the schools.

• Preparation and forwarding of the Statements of Results to schools that run the Professional Diploma programme for onward communication to the successful candidates.
• Keeping records of all the Board’s sensitive examination documents

1. Maintains and regularly updates details of HIM Schools due for Board Professional Licensing Examinations.
2. Verification of candidates’ results before license renewal and for other subsequent academic purposes.

Achievements of the department

1. In its bid on ensuring that the confidentiality and trustworthiness reposed on them in discharging its duties with strict adherence to the Board’s policies, the integrity and reputation of the Board is highly maintained.
2. The department introduced online examination registration, issuance of online license and certification, as well as indexing.

• The Software for Result compilation being used by HIM Schools and the Board was introduced by the department.

1. The use of data bank base in the Board was introduced by the department.
2. The easiest and quickest means of reaching all our clients especially the use of emails and what Sapp were introduced by the department.

Achievements of the Department

1. Board’s most outstanding reputation lies on the practising license it issues. This is as a result of the strict adherence Examinations & Records Department upholds in discharging its duties.
2. The department introduced the online examination registration, Indexing, issuance of License and certificate in the Board.

• Introduction of the Result Compilation Software being used by the schools and the Board Examinations & Records Department.

1. Also the use of Data Bank Base of all HIM Schools in the Board.
2. The department first introduced the use of emails and what Sapp platforms as the most effective means of communication and cost reduction.
3. The department has greatly brought to its minimum the acts of examination malpractice and totally extinguished all forms of question papers leakage

Promotion

Two of the staff participated in the last February 2023 promotion examination, and were successful. Others will participate when theirs are due accordingly

 

Training

The staffs have been excluded from any form of training for quite a long time. It was just of recent that one of us was selected to attend. Training is inevitable and will enable the staff to work effectively and efficiently.

 

1. Registration of examinations within the time scheduled
2. Examination exercise to the point courier delivery without stress

• Conduct of examination where all Invigilators will exercise their duties without any compromise

1. Markers to precisely give the accurate marks and the scores of each candidate to reflect what is on the script
2. Compilation of results takes maximum of seven working days as a result of efficient use of Result Software.

Objectives 

To conduct the Board Professional Licensing Examinations without any compromise by all the Invigilators

Students’ performance will be encouraging and reflect the true conduct of the examination

Quackery will totally be eliminated from the profession

Board’s integrity and reputation will be most outstanding amongst others as a result of the above mentioned.