FINANCE AND ACCOUNTS DEPARTMENT

HEAD OF FINANCE/ACCOUNTS

1. To receive and issue security books and render returns at intervals.
2. Taking charge of payroll of staff.
3. Authorizing payments and signing of payments vouchers.
4. Designing and arranging appropriate on-the-job and other courses for subordinates.
5. To ensure no action stays more than 24 (twenty four) hours without reporting circumstance to Registrar/CEO.
6. To perform such other duties as may be assigned

UNITS UNDER FINANCE AND ACCOUNT DEPARTMENT

1. Revenue
2. Finance Account
3. Advances
4. Checking
5. Order Charges
6. Salaries/IPPIS
7. Budget
8. Capital expenditure/Recurrent expenditure.

REVENUE

1. To collect all revenue items on behalf of the Board.
2. To issue receipt of each payment.
3. To record all revenue collected into Revenue Analysis Book.
4. To prepare revenue collector charts.
5. To render monthly reports on all revenue collected.
6. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
7. To perform any other duties as may be assigned

FINAL ACCOUNTS

1. To obtain bank statement at the end of each month.
2. To prepare bank reconciliation statements and transcripts.
3. To obtain cash book for bank reconciliation.
4. To reconcile departmental vote books.To render bank reconciliation statement reports to the HOD.
5. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
6. To perform any other duties as may be assigned

ADVANCES

1. To maintain advance register.
2. To issue advances after approval.
3. To render periodic monthly reports on advances issued
4. To report any case of default to the HOD.
5. To maintain headquarters outstanding imprest.
6. To keep records of petty cash impress release.
7. To apply for replenishment of outstanding imprest.
8. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
9. To perform any other duties as may be assigned

CHECKING

1. To ensure availability of funds under relevant Heads and Sub-heads.
2. To check payment vouchers after being satisfied with funds available.
3. To stamp and sign daily checked payment voucher.
4. To ensure the relevant portion of LPO is duly signed.
5. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
6. To perform any other duties as may be assigned

ORDER CHARGES.

1. To maintain the cash book.
2. To raise all payment vouchers.
3. To initiate payment through GIFMIS and Remita platform.
4. To maintain vote books and unclaimed wages register.
5. Rendering expenditure returns.
6. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
7. To perform any other duties as may be assigned

SALARIES/IPPIS

1. To liaise and coordinate matters relating IPPIS.
2. To monitor necessary deductions on staff salaries.
3. To print and issue payslip to staff.
4. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
5. To perform any other duties as may be assigned

BUDGET

1. Supervision of budget activities in the unit.
2. Collation of data for the preparation of budget.
3. Rendering of returns on budget performance.
4. Rendering of .A.I.E. on budget.
5. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
6. To perform any other duties as may be assigned.

CAPITAL EXPENDITURE/ RECURRENT EXPENDITURE

1. Preparation of capital expenditures.
2. Rendering returns on capital expenditures.
3. Preparation of supplementary budget.
4. To ensure no action stays more than 24 (twenty four hours) without reporting circumstance.
5. To perform any other duties as may be assigned