INTRODUCTION

The Department was able to carry out Procurement process according to the Public Procurement Act 2007 despite few challenges during the year under review.

PREAMBLE OF THE DEPARTMENT

The Procurement Department is the Instrument through which the Public Procurement Act 2007 is implemented in the Board. The Bureau of Public Procurement has established general policies and guidelines relating to public sector procurement and for supervising procurement implantation as well as reviewing the procurement and award of contract procedure of the Board including certifying all procurements prior to the award of contract. However, the Division is made up of two Branches i.e. Capital and Recurrent and it is responsible for the processing of all procurement of contracts for Goods and Services in the Board

STAFF STRENGTH

The Department is operating with five (5) staff

FUNCTIONS OF THE DEPARTMENT

• Coordinate the preparation of the Board’s Procurement plan.
• Process all awards of contracts
• Issue letters of Award/Job order for the Board.
• Liaise with the Bureau of public Procurement on all Procurement matters.
• Participate in the preparation of Annual Budget and Rolling plans.
• Monitor and evaluate projects executed by the Board and other procurement activities.
• Prepare Reports and returns on all Procurement activities
• Process disposal of Unserviceable items,
• Ensure Tender Advertisement
• Ensure Delivery and Inspection of Goods/ Works
• Ensure all Procurement process are strictly followed in accordance with public Procurement Act/Plan
• Establish pricing standards/ benchmark/ market survey.
• Ensure fair competition; transparent and value for money for the Procurement of Public Assets.
• Liaise with the Bureau of Public Procurement and obtain Certificate of “No Objection” to contract award in line with prior review threshold.

Provide functional secretariat for the Parastatal Tenders Board (PTB), Procurement Planning Committee and Evaluation Committee; and any other ad-hoc duties that may be assigned by management.

ACHIEVEMENT OF THE DEPARTMENTS

The Department was able to achieve its set down targets as regards to request from user Department as they come and its implementation according to the Public Procurement Act 2007.

Promotion: Two of their staff that were due for promotion and they sat for the examinations, passed and promoted to next rank accordingly.

Training: The staff of the Department attended a training/workshop on the development and review of public procurement standard bidding documents/sensitization workshop on the draft review of standard bidding and contracting documents used in the procurement of goods, works and services.

GOALS OF THE DEPARTMENT

The Goals and Objective of the Department is to carry out Procurement Processes according to the Public Procurement Act 2007 and to identify trainings relevant to the profession which will add value to the job and the Board at large.

OBJECTIVES OF THE DEPARTMENT

1. Cost saving: To obtain goods and service at best possible prices without sacrificing quality. To reduce cost and maximize value for the Board
2. Supplier Management: Assessing and mitigating risks associated with procurement activities, such as supply chain disruptions and quality issues.

iii. Compliance: Ensuring compliance with legal framework and the Board’s procurement policies as well as upholding the ethos of quality assurance.